Senior Bookkeeper (ECE Finance Operations)

Responsibilities:

Responsibilities:

• Welcomes and greets all staff, families and guests at the center, determines the nature of their business, and directs them to appropriate person observing all Union Settlement’s professional standards.
• Ensures that all guests and consultants sign into appropriate logs aligned to health and safety standards.
• Answer and direct all incoming phone calls for the center; take and relay messages to appropriate party.
• Manages petty cash accounts; reconcile and submit relevant reports.
• Completes forms in accordance with agency procedures.
• Manage all payments for centers under scope (WES, ChildPlus, and other company or regulator systems) and related reports.
• Maintains attendance records and prepare attendance reports.
• Prepares weekly and monthly fee reports inclusive of fee, funding, and CACFP.
• Supports center audits to include preparing audit report for Executive Director, Early Childhood Education and Director, Early Childhood Education.
• Sets up and maintain paper and electronic filing systems for records, correspondence, and other materials.
• Responsible for general administrative duties including but not limited to answering the phone, taking messages, filing, photocopying, maintaining the copy/fax machine, overseeing internal and external mail distribution.
• Opens, reads, routes, and distributes incoming mail and other materials.
•  Manages supply and equipment procurement, and maintains inventory in line with appropriate protocols and approval process. 
• Learns to operate new office technologies as they are developed and implemented.
• Submits invoices, reports and receipts to Finance Department.
• Accurately and timely manages invoicing and payment coding into internal Finance systems.
• Operates electronic mail systems and coordinates the flow of information internally.
• Provides training and supports orientation and onboarding activities for new staff.
• Supports center-based events as needed.
• Supports information distribution with union dues, health and welfare information, and waivers in coordination with People Operations Department.
• Supports payroll in absence of Director, Early Childhood Education or as needed. 
• Works collaboratively with Director, Early Childhood Education and center staff.
• Stay up-to-date with required trainings, best practices, and industry trends. 
• Additional duties as assigned.

Qualifications: