This position has been filled.
Bookkeeper
Union Settlement
Date Posted: 09/28/2021
Location: NEW YORK, New York
Salary/Wage:
Job Type:
Work Arrangement:
Description:
Under the general supervision of the bookkeeper, the Bookkeeper of a day care center performs the specific functions listed below. In addition, the Bookkeeper is expected to accept training in all bookkeeping functions related to the center’s operations.
Responsibilities:
- Greets all staff, families, and guests at the center. Ensures that all guests and consultants sign into appropriate logs.
- Answer and direct all incoming phone calls for the center; take and relay messages when appropriate.
- Manage petty cash accounts.
- Prepare employee timecards in ADP Workforce Now for approval by Center Director.
- Prepare child care center’s CACFP reports.
- Complete forms in accordance with agency procedures.
- Manage payment of WES.
- Maintain children’s attendance records in the WES and ChildPlus System.
- Prepare children’s attendance reports.
- Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
- Answer and direct all incoming calls for Center Director; take and relay messages when needed.
- General administrative duties including but not limited to answering the phone, taking messages, filing, photocopying, ordering and tracking office supplies, maintaining the copy/fax machine, overseeing internal and external mail distribution.
- Learn to operate new office technologies as they are developed and implemented.
- Submits invoices, reports and receipts to Finance Department.
- Enters invoices and payment coding into the Windscape/DocLink system.
- Operate electronic mail systems and coordinate the flow of information internally.
- Additional duties as assigned by the Center Director, the Deputy Director of Early Childhood Education, or the Director of Early Childhood Education.
Qualifications:
- High School Diploma or HSE and two years bookkeeping experience; Associate’s Degree or higher in accounting or successful completion of bookkeeping or accounting course preferred.
- Demonstrated experience in payroll, invoice, billing or other bookkeeping positions preferred.
- Demonstrated computer proficiency, especially in Microsoft Word and Excel.
- Successful Department of Investigation and State Central Registry clearances required.
- A dedicated work ethic.
- Excellent organizational ability and interpersonal skills.
- Good computer skills and writing ability.
- Demonstrated ability to perform multiple tasks effectively in a fast-paced, challenging, and constantly changing environment.
- A strong desire to help improve the lives of the residents in the East Harlem community.
Application Instructions: