Description:

Position: Executive Director, Early Childhood Education (ECE)       

Department: Early Childhood Education (ECE)

Reports to: President & Chief Executive Officer                                                

Hours: Full-time 

Salary: $140,000 - $150,000                                                                                   

FLSA: Exempt 

Location: On-site, with the potential for some remote work

Positions Reporting to this Role:       Director of Social Services

                                                                  Educational Directors (ECE Site Directors)

                                                                  Director, Quality Assurance & Compliance (Data Management)

                                                                  Director, Special Education & Disabilities Services        

                                                                  Administrative Coordinator

Position Summary:

Reporting to the President & Chief Executive Officer and in conjunction with the President & CEO, the Executive Director, Early Childhood Education is responsible for overseeing all fiscal, operational, educational, compliance, evaluation, and program activities of Union Settlement’s Early Childhood Education and Family Child Care Network Programs. The Executive Director, Early Childhood Education provides leadership and consistent development of Union Settlement’s comprehensive, whole-family approach to childcare programming which consists of the educational, emotional, physical, and social needs of individual children in family day care homes and multiple Early Childhood Education/Head Start centers across our impact area in Harlem. The Executive Director, Early Childhood Education must have significant experience in Early Childhood Education and the ability to oversee and manage a large, diverse high-quality education program, and be a strong, hands-on manager, of an educational program with approximately 150 employees.
 

Core Responsibilities

Oversight of program administration, initiatives, and monitoring of overall compliance with the Head Start performance standards and all applicable federal, state, and local regulations and requirements. The Executive Director, Early Childhood Education works collaboratively with the Executive Leadership Team to develop and implement the goals and objectives of the agency's strategic plan.  The Executive Director, Early Childhood Education will lead and engage the Family Child Care Network and Early Childhood Education teams to develop innovative, creative, strategies to achieve the agency's Childcare and Head Start strategic goals with a primarily focus for assuring program mandates and standards for excellence are met on a daily basis. This includes developing recommendations for the structure, systems and procedures to facilitate efficient and consistent service delivery assuring that the program is strategically positioned for the future. 

Responsibilities include:

Capacity Building

• Build the capacity of Union Settlement’s Family Child Care Network and Early Childhood Education programs, providers, and educators to ensure a supportive environment and sustainable programs for the expansion of access to quality ECE.

• Build strong relationships with all stakeholders – including parents, partners, donors, board members, community members, and local policy makers to enhance the reputation and outward-facing visibility of ECE.
• Communicate effectively with external stakeholders to keep them engaged in the work of the Center.

• Leads the management team in implementing a Community Needs Assessment, Health Service Advisory Committee, Policy Committee, and other committees as needed to meet the needs of families, children, and staff.
• Foster and maintain positive and supportive relationships with both internal and external stakeholders.
• Leads the management team to develop, implement, and oversee quality improvement plans and quality improvement strategies.
• Work collaborative with the management team in building relationships with community partners, and other community-based organizations in the provision of high-quality early childhood education services. 

Organizational Governance

• Representing the agency and maintaining strong working relationships with the Administration of Children’s Services (ACS), NYC Department of Education (DOE) and other government agencies, Day Care and Head Start employees’ unions, and other community and city-wide organizations.

• Implementation of the program’s delegate agency policy committee with support from the Director and the Board’s ECE Committee. 
• Ensure the monthly reports are prepared and reviewed for all DAPC meetings
• Works with the Steering Committee to transition the organization from fiscal sponsorship under the St. Louis Community Foundation to an independent 50l(c)3 nonprofit organization. (By-Laws have been drafted and sent to the Secretary of State’s office for approval)
• Responsible for overseeing, managing and implementing community engagement services including the Health Service Advisory Committee and other community engagement groups and partnerships. 
• Establishes policies and procedures aligned with the organization’s current values and operating culture.
• Establishes administrative support, as necessary.
• Works with the team to identify needs in relation to physical space.

Leadership

• Overseeing the day-to-day operations of the Early Childhood Education and Family Child Care Network Programs program to ensure that all program services are of the highest quality.
• Coordinating and supervising the efforts of early childhood staff in developing and maintaining program components, including education, health, nutrition, social services, parent involvement, mental health, and disabilities.

• Facilitates the continuing professional development of all staff as part of the commitment to excellence. 
• Provide training and professional development for staff members to ensure full compliance with regulatory and contractual requirements and obligations 
• Monitors the implementation and responsibilities of employees through observation, regularly scheduled supervisory meetings, team meetings, and review of files and documentation.
• Help create and support a culture of high performance, continuing program improvement, and continuously enhanced program quality by collaborating with the management team including the Educational Directors in the day to day management of the various centers.

• Provide supervision to program staff and direct reports on a consistent and regular basis to ensure uniformity and standard practices across all site. 

• Maintains effective, appropriate communication with the Executive Team, including:
  • Attending all regular and special meetings, and committee meetings.
  • Providing a written report of the fiscal and programmatic status of the program and of the administrative activities since the last meeting, monitoring results, and strategies to resolve problems.
  • Communication of relevant information from the funding sources.
  • Provision of training and periodic refresher on their roles and responsibilities.

Fiscal Oversight

• Maintains a close working relationship with the Chief Financial Officer and fiscal time for budget management to facilitate effective oversight of expenditures.
• Maintains sound financial management over Early Childhood Education and Family Child Care Network Program budgets, as well as helping Educational Directors manage their program budgets and ensure timely collection of parent fees.
• Stays abreast and assures compliance with all funding source mandates, all applicable laws and regulations, and assures that standards which exceed the minimum are being met.

• Reviews and analyzes monthly financial and statistical reports to assess the budget status and to initiate preventative measures if any problems appear to be predicated.
• In conjunction with the Development team develops yearly funding applications for programs sustainability and enhancement. 
• Monitors the program's administrative cost, assuring it does not exceed the allowed amount.
• Monitors the program's non-federal share to assure that the amount required is met. Meets with staff, parents, and the Executive team to develop strategies for increasing the amount of the program's accumulated non-federal share, if necessary.
• Coordinates with Chief Operating Officer, Executive Director of Business Operations, Compliance & Regulatory Affairs, Chief Financial Officer to negotiate final contracts for space, seeking to secure the lowest rate possible.

Operations, Compliance & Evaluation 

• Implementation of Head Start Program Performance Standards and the Birth to Five Policy Handbook 
• Lead the implementation of comprehensive birth to five services including administration, operations, program initiatives, and ensures compliance with Head Start performance standards and all applicable federal, state, and local regulations and requirements.

• Assumes an active role in the annual program self-assessment.
• Assures remediation of any non-compliances found in delegate or grantee assessment and incorporates recommendations into planning for the improvement of the program.

• Oversees and monitors agreements for the purchasing of goods and services; assures that bids are solicited in accordance with state and federal regulations.
• In consultation Facilities team, assures that classrooms and playgrounds are well-equipped.
• Ensure compliance with ERSEA (policies regarding Eligibility, Recruitment, Selection, Enrollment and Attendance) in Head Start in accordance with Head Start Performance Standards.
• Prepare Monthly, Quarterly and Annual Reports for internal Leadership to review

• Manage the implementation of appropriate system of policies, internal controls, data collection and procedures
• Develop, evaluate and refine performance indicators for Program Operations; - Provide analysis and recommendations for proactive strategies as required

• Implementation of monitoring systems and use data to inform program compliance and improvements.

Enrollment, Partnerships and Community Engagement

• Reviews the current program model and develops strategies to ensure full enrollment in all Early Childhood Education/Head Start centers and the Family Early Childhood Education Network.
• Partners and collaborates with the Delegate Agency Policy Committee (DAPC) of Union Settlement, including facilitating elections to the DAPC and employee recruitment.

• In conjunction with the Family Services Worker, assures that the program serves the number of eligible children for which it is funded.
• Reviews and analyzes monthly Attendance Reports to assess chronic absenteeism and use individual child attendance data to identify children with patterns of absence that put them at risk of missing ten percent of program days per year.
• Develop appropriate strategies to improve individual attendance among identified children, such as direct contact with parents or intensive case management, as necessary.
• Works with other organizations in the community to foster collaboration as defined by federal Head Start.
• Conducts a yearly complete Community Assessment for need and impact.
• Reviews, mediates, and resolves community complaints about the program, seeking input from staff, parents, or the Executive Committee, as needed.

Education, Curriculum & Performance Standards

• Oversee the development and implementation of curriculum and educational activities that promote school readiness.
• Responsible for overseeing data collection, monitoring, and Head Start five-year goal evaluation systems to measure program effectiveness.
• Collaborate with staff to develop, implement, and maintain an intergraded program that is efficient and effective. 

• Provides guidance and leadership to staff to emphasize the importance of the program achieving high standards of quality, internally and through public and private sector partnerships.
• Reviews management and leadership materials and program-related materials to keep abreast of developments in comprehensive early childhood programs.

Qualifications: